How To Host Virtual Events With WordPress Site? Virtual events are currently the best way to communicate with your staff, teammates, students, and employees without restrictions. Several factors can affect the attendance to a meeting held locally; the factors include timezone differences, inability to find the exact venue, and quite others. In contrast, when the same event is taken online (hosted in a virtual environment), all participants are likely to attend. This is because virtual events can be joined from any device that has an active internet connection. However, joining a virtual event requires that you have the event’s invitation link.
There are many ways to host online meetings, webinars, and events; you could use platforms like WebinarJam, Zoom, Zoho Meeting, and many others. However, if you’ve got a WordPress website, you definitely do not need to go through several processes to create a virtual event. This article explains everything you should know about hosting virtual events on WordPress.
Section 1: How To Host Virtual Events With WordPress Sites
Like you may guess, you need to install a plugin that would allow you to create and manage virtual events directly from your WordPress admin page. Here’s a rundown of what you need to host an online event with WordPress.
- A webinar solution (ex. Zoom or Google Meet)
- Your WordPress website
- A WordPress event management plugin
- Good webcam and headphones or computer speaker
- You may need an external mic
Now let’s get started.
You’d start with creating the event using platforms like Zoom, Google Meet, Join.me, and others. Different virtual events tools have unique interfaces; thus, how they set them up differs from one to another. However, they are typically intuitive and you should be able to create an event following a built-in wizard.
After you’re done creating the event, copy the invitation link. This invitation link is what you’d add to the event manager plugin on your WordPress site.
Now, install and activate an event management plugin on your WP site; it could be an Event Calendar plugin or the infamous Event Espresso plugin. In contrast, if you decide to use the WP Event Manager plugin, it supports a Zoom add-on that lets you integrate your Zoom account, making it easy to import your Zoom events to your WP site.
Use the event manager plugin you installed to set up the event’s homepage, forms, start & end date, time, and other important information for your upcoming meeting.
Finish setting up your event from your WP dashboard, then publish it to make it go live on the internet. Your website visitors can view the event info page, fill the sign-up form, and provide the necessary details; all these would be done right on your WordPress site.
These are the five steps to hosting a virtual event with a WordPress website. Actually, you still need to create the event with a tool like Zoom or any other one you prefer; afterward, proceed to integrate the virtual event platform into your WP website using an event manager plugin; finish setting up the event and publish.
Section 2: The Best WordPress Event Management Plugins
This section lists the best WordPress plugins for creating and managing online events directly from the WP admin page. They are not actually free plugins, you may need to buy the premium versions to get the most.
The WP Event Manager is one of the best event management plugins to use on a WordPress site. This plugin comes with a ton of features and has an easy-to-understand interface. It is a comprehensive plugin that integrates everything you need to create a professional online meeting.
WP Event Manager is lightweight – already active on over 10,000 websites. This plugin lets you integrate various other event creation platforms (ex. Zoom) as add-ons. It also supports creating event sign-up forms and provides a ton of useful built-in tools.
While this tool is available for free, some of its add-ons are available at a fee. Another great feature of this plugin is its support for multiple languages.
This is not just an event calendar plugin; it comes with extensive features and is available for free. Timely All-in-One Event Calendar lets you manage all your events from a single dashboard. To get started with using this plugin, you need to create an account with the developer.
If you need more than just an event calendar, the developer of this plugin has a full event management solution you could get for $14.99 per month. This full-version supports Twitter integration, Super Widgets, and a bunch of other premium features you’d find handy. Timely event calendar is currently active on over 100,000 WordPress sites.
Events Manager is a great WordPress event management plugin with loads of good features. It supports a ton of add-ons, easy to use, lightweight, and flexible to customize. With this plugin, you can create event registration forms easily, manage recurring and long (multi-day) events, manage multiple Tickets, and do more.
This WP plugin has free and paid versions; the free version provides a lot of features, but you’d be getting the real deal with the paid version. Furthermore, you can integrate Zoom Webinars, BuddyPress, and many other online meeting platforms that work with WordPress. Event Manager works for setting up event categories, advanced permissions, iCal Feed, and lots more. It is simply a comprehensive tool for hosting virtual events with WordPress.
Event Organiser stands out of the crowd with its support for built-in “custom post types.” With this plugin, you can create multiple events that have similar functionality as regular blog posts and then add the features you want for each event.
Like other WordPress event management tools, this plugin has a free and paid version.
This plugin goes on to feature a super-intuitive user interface to manage all your events seamlessly. With Events Organiser installed on your WP site, you’d view your events in the familiar WordPress list. Furthermore, this events management plugin supports over 20 different languages and provides a subscription option that allows your website visitors to subscribe to your events.
If you’d be adding ticketing to your virtual event, this plugin might just be the best for you to use. Event Espresso lets you integrate PayPal payments, as well as provides you with every tool you need to sell tickets for an online event, workshop, or training. This plugin is inarguably one of the best WordPress event management tools, thanks to its multi-features and support for a wide range of external integrations.
With Event Espresso, virtually anyone can create events from the dashboard admin area. Furthermore, this plugin lets you create signup forms to collect vital information for creating a comprehensive report at the end. There’s also a tab to manage attendees’ profiles.
You’re not getting this WordPress event management plugin for free. EvenOn is a premium plugin for managing all kinds of events you’ve ever host with a WordPress site. This plugin comes with many features that measure up for the price on the Envato market.
EventON is actually an event calendar solution for WordPress sites; it is beautifully designed to present events in a minimal clutter-free interface. There are about 200+ useful features available with this Event Calendar plugin, and that includes multiple event images, layout designs, unlimited event creation, multi-data types, support for various languages, and many more.
You can get more features on EventON by exploring its wealth of compatible add-ons.
Featuring a super-easy interface, 40+ unique layout designs, shortcode generator, front-end submission, and lots more, Modern Events Calendar is one of the best plugins for WordPress event management. This plugin is designed for both novices and professionals; it helps you to create simple events and professional events.
With support for multiple design layouts; you’d find a perfect, enticing layout for each event you create with this tool. Furthermore, Modern Events Calendar LITE is responsive, mobile-friendly, and available for FREE. This is great for managing reoccurring and repeating events, thanks to the intuitive interface. As expected, there is a premium version of this plugin called Modern Events Calendar Pro.
Inarguably, this article provided a comprehensive tutorial on how to host virtual events on a WordPress website. In summary, the steps include installing an event management plugin that integrates with services like Zoom or Google Meet, and then configure the important parameters that need to be submitted by the attendees.
When you use the right event management tool, it is pretty much easy to track and manage multiple events from your WordPress admin page. There are many other WordPress event plugins out there, but you should consider these seven options as they are more reliable and flexible.